Travel Budget Planner
Plan your travel budget with categories for flights, hotels, food, and activities. Calculate total trip cost and daily average.
About this calculator
The Travel Budget Planner builds a trip budget from the main categories: flights, accommodation, food, local transport, activities and shopping. Enter the destination, days and number of travellers, fill in the per-day amounts and the flight cost, and it totals the trip and the daily average.
Planning the budget before you book makes it easy to see which costs are fixed (flights) and which you control (food, activities). Use it to compare destinations or to decide how many days you can afford.
How to use it
- Enter the Destination, number of Days and Travellers.
- Enter the per-day or per-person amounts for accommodation, food, local transport, activities and shopping.
- Enter the total Flights cost.
- Press Calculate Budget to see the total, the per-person cost and the daily average.
How the budget is totalled
Category total = Per-day amount × Days for accommodation, food, transport, activities and shopping. Trip total = Σ category totals + Flights. Per person = Trip total ÷ Travellers and Daily average = Trip total ÷ Days. Add a 10 to 15% buffer for the unexpected.
Worked example
A 5-day trip for two (illustrative figures)
| Accommodation (5 nights) | ₹15,000 |
| Food and drinks | ₹6,000 |
| Local transport | ₹3,000 |
| Activities | ₹4,000 |
| Flights | ₹5,000 |
Add a buffer of about 10% for emergencies and price changes.
Tips and common mistakes
- Book flights and stays first. They are the fixed part and the first to sell out.
- Check the exchange rate and your card's foreign fees before you travel.
- Keep a separate budget line for shopping and souvenirs so that it does not eat the food budget.
- Add travel insurance and visa fees as lines of their own.
- Track actual spending on the trip and compare with the plan.
Frequently asked questions
How do I plan a travel budget?
List every category, estimate the daily cost, multiply by the days, add flights and a buffer.
How much buffer should I add?
Ten to fifteen percent of the total is sensible.
How do I cut costs?
Travel off-season, stay outside the centre, use public transport and eat where locals eat.
Does the planner include visas and insurance?
Add them as separate amounts in your total.
Can I plan for a group?
Yes. Set the number of travellers and read the per-person cost.
Is the budget saved?
No. Note down the totals before you leave the page.